Accounts for Students and Part-time Lecturer, etc. (ECS-ID)
The ID contains alphabetic and numeric characters and is issued to students of the University. It is also issued to teaching staff who are not issued SPS-IDs, such as part-time lecturers, JSPS Postdoctoral Fellows and emeritus professors.
Features
It is widely used in the University's information environment and IT services, including
- KUMOI (student email).
- Wi-Fi (KUINS-Air)
- Common portal for all students* Only students can use it.
- e-Learning
News
For those who will become part-time lecturers from April 2023, we accept a batch application for the issue of an ECS-ID from the Academic Affairs Department. Please contact the teaching affairs department of the respective faculty or graduate school.
1. Requirements & Rules
Rules for Using the Kyoto University Campus-wide Information System
Password Guideline for Users of Campus-wide Information System
Target
1. Students
- Undergraduate and postgraduate students
- Research students, auditing students and non-degree students
- Special auditing students, special research students, etc.
2. Non-students
- Part-time lecturer, JSPS Research Fellow, Professor Emeritus
- Invited foreign scholars, foreign joint researchers and JSPS foreign postdoctoral fellows
- Contract researchers, trainees, private sector and other joint researchers, etc.
※SPS-IDOnly teaching staff who are not eligible for issuance
Duration of account usage
The period of use varies depending on the status, but in principle, eligibility ceases when you are no longer registered at Kyoto University. Your account will also be automatically suspended.For more information, please click 'Handling of ECS-ID for new academic year'.
※Please note that your ID will be automatically suspended after loss of eligibility. However, due to system operational reasons, the date of suspension may be a date after the date of loss of eligibility, so please check the suspension notice message sent to KUMOI before the loss of eligibility for the actual date of suspension.
2. Get Started
The application process varies according to status, so please see below. For more information on how to apply, click 'Application procedure and Available period'.
1. Students
| Admission Period | Application | Account (ECS-ID) activation notification letter |
|---|---|---|
| Apr/Oct. | Unnecessary | Faculty Students： No notification is distributed. The information required for an account is distributed via the 'prospective student website (online)'. --- Graduate students： Distributed through your faculty. |
| Other than the above | Need --- ※Not required if the department is compiling the application. | Distributed at Information Environment Support Centres. ⇒Please come to the counter with your ID. --- ※Distributed through the department if the application is compiled by the department. |
2. Other than students
| Social status | Application | Account (ECS-ID) activation notification letter |
|---|---|---|
| Part-time lecturer | need --- ※Not required if the department is compiling the application. | Distributed at Information Environment Support Centres. ⇒Please come to the counter with your ID. --- ※Distributed through the department if the application is compiled by the department. |
| Special Research Fellow | need --- ※Not required if the department is compiling the application. | Distributed at Information Environment Support Centres. ⇒Please come to the counter with your ID. --- ※Distributed through the department if the application is compiled by the department. |
| emeritus professor | Unnecessary | Distributed through the Human Resources Department |
| Other than the above | need | Distributed at the Information Environment Support Centre ⇒Please come to the counter with your ID card. |
3. How to Use
Activation is required to use the account. Please activate your account by the deadline using the activation key provided in the 'Account (ECS-ID) Activation Notice'.
For detailed instructions on activation, please refer to the 'Beginner's Guide for Students'.
4. FAQs
- Where can I change my password?
- 【Application】 I want to continue using my ECS-ID.
- I can't activate my ECS-ID, because my activation key has expired. What shoud I do?
See all FAQs about Accounts for Students and Part-time Lecturer, etc. (ECS-ID).
5. Graduation and retirement
If you are no longer registered by the university, e.g. due to graduation or the end of your contract period, your account will no longer be eligible for use and will be automatically suspended.
Please refer to the 'Graduation measures' section for information on how to respond in advance to the suspension of various services that use your account.
If you wish to continue using the service, please complete the 'continuation procedure' at the counter with your new ID card.
For more information, please Application procedure.
6. Inquiries
Send inquiries
Please select "ECS-ID(Accounts for Students)" for the Type of Inquiry.