Kyoto University has a comprehensive licensing agreement with Microsoft called EES (Enrollment for Education Solutions), which makes it possible for faculty, staff, and students to use their cloud services and software products, including Office, without individual cost.

Features

• Office suites, such as Microsoft 365 Apps for enterprise, are available to make documents, do spreadsheet calculations, and prepare for presentations.
• Save and back up 100 GB of your data in the OneDrive cloud storage.
  Note: Originally limited to SPS-ID holders, OneDrive has been available to ECS-ID holders since March 24, 2023.
• More online productivity applications are available with your Microsoft 365 account.

1. Before You Begin

Here's what you should know:

• If you have a campus account (ECS-ID or SPS-ID), you are eligible for Microsoft 365 services. A Microsoft 365 account is required to use the service, so please follow the instructions in the User Guide to find your account. If you are an ECS-ID holder, it's the same as your university email (KUMOI) address and looks like: *@st.kyoto-u.ac.jp; if you are an SPS-ID holder, it is *@ms.c.kyoto-u.ac.jp.
• If you are a faculty/staff member with an ECS-ID or working at Kyoto University Hospital as medical staff, some services may not be available. (See the User Guide for more details.)
• Kyoto University CO-OP sold Microsoft 365 licenses under the EES campus agreement until the end of February 2023. If you have already bought a license that is valid as of the end of February 2023, you may need to transition to another Microsoft 365 account provided by the university. Please read the instructions in the User Guide to determine whether or not the transition is required for you.
• At this moment, almost all services and functions that involve some collaboration between users are severely limited due to past operational policies. (See the User Guide for more details.) We are planning to make changes to these policies to give users more flexibility in the future, but please be aware that certain uses of our Microsoft 365 services may not work as expected.
• With a personal Microsoft account, you can use OneDrive for free up to 5 GB.
  While OneDrive is also available with the Microsoft 365 accounts provided by the university, its storage capacity is part of the shared storage for the entire university, and the total capacity is limited.
  One of OneDrive's features is the backup function (automatic synchronization). If you enable this, you might unintentionally consume the shared storage capacity and affect other users' access.
  Therefore, we would appreciate it if you could turn off OneDrive's backup function (automatic synchronization) as much as possible. For details, please refer to About OneDrive's backup function (Japanese only).
• The content of this service is subject to change without notice in accordance with Microsoft policy.
• Our email service for students (KUMOI) is powered by Microsoft 365. See KUMOI for more details.

2. Access Microsoft 365

3. How to Use

If you want to use Office, please read "2. Install and Use Office" in the User Guide.

User Guide

Get PDF

• Japanese (PDF)
• English (PDF)

View in Google Docs (available only for SPS-ID holders)

• Japanese (Google Docs)
• English (Google Docs)

4. Frequently Asked Questions

If you experience any issues with the licenses provided under the EES (Enrollment for Education Solutions) comprehensive agreement concluded between Kyoto University and Microsoft, including Microsoft 365 licenses, please read this page before making inquiries.

• The desktop version of Office is not available.
• During the initial setup of my Windows PC, I am prompted to enter a 'Microsoft account,' but entering the '*@ms.c.kyoto-u.ac.jp' account name results in an error and I cannot proceed.
• I don't know if I am eligible for a Microsoft 365 account provided by Kyoto University.
• What is a "tenant" in Microsoft 365?

Please refer to the link below for other frequently asked questions.

• View all frequently asked questions about Microsoft 365

5. Cancellation

When you leave the university, you will automatically lose access to these software products and cloud services. You will need to uninstall them or purchase a corresponding license. Because your data will also be lost, you must back up your data to another location or transfer it to another person before you leave.

6. Inquiries

Inquiry Form
Be sure to select "Other" for the Type of Inquiry.