Microsoft 365

Kyoto University has a comprehensive licensing agreement with Microsoft called EES (Enrollment for Education Solutions), which makes it possible for faculty, staff, and students to use their cloud services and software products, including Office, without individual cost.

Features

• Office suites, such as Microsoft 365 Apps for enterprise, are available to make documents, do spreadsheet calculations, and prepare for presentations.
• Save and back up 5TB(However, from February 2024, 100 GB for A1 licensees.) of your data in the cloud storage.
  Note: Originally limited to SPS-ID holders, OneDrive has been available to ECS-ID holders since March 24, 2023.
• More online productivity applications are available with your Microsoft 365 account.

1. Before You Begin

Here's what you should know:

• If you have a campus account (ECS-ID or SPS-ID), you are eligible for Microsoft 365 services. A Microsoft 365 account is required to use the service, so please follow the instructions in the User Guide to find your account. If you are an ECS-ID holder, it's the same as your university email (KUMOI) address and looks like: *@st.kyoto-u.ac.jp; if you are an SPS-ID holder, it is *@ms.c.kyoto-u.ac.jp.
• If you are a faculty/staff member with an ECS-ID or working at Kyoto University Hospital as medical staff, some services may not be available. (See the User Guide for more details.)
• Kyoto University CO-OP will sell Microsoft 365 licenses under the EES campus agreement until the end of February 2023. If you have already bought a license that is valid as of the end of February 2023, you may need to transition to another Microsoft 365 account provided by the university. Please read the instructions in the User Guide to determine whether or not the transition is required for you.
• At this moment, almost all services and functions that involve some collaboration between users are severely limited due to past operational policies. (See the User Guide for more details.) We are planning to make changes to these policies to give users more flexibility in the future, but please be aware that certain uses of our Microsoft 365 services may not work as expected.
• The content of this service is subject to change without notice in accordance with Microsoft policy.
• Our email service for students (KUMOI) is powered by Microsoft 365. See KUMOI for more details.

2. Access Microsoft 365

3. Get Started

If you are a student, you can use Microsoft 365 as long as you have an ECS-ID. You will get access to Microsoft 365 Apps for enterprise, a desktop version of Office, starting in March 2023.

If you are a faculty/staff member, you will get access to Microsoft 365 starting July 2023. If you have already purchased a Microsoft 365 license at Kyoto University CO-OP, you can continue to use it until the end of June without renewing your subscription. If you haven't and yet need access to the service before July, you can apply for early access starting in March 2023.

4. How to Use

User Guide

Get PDF

• Japanese (PDF)
• English (PDF)

View in Google Docs (available only for SPS-ID holders)

• Japanese (Google Docs)
• English (Google Docs)

5. Cancellation

When you leave the university, you will automatically lose access to these software products and cloud services. You will need to uninstall them or purchase a corresponding license. Because your data will also be lost, you must back up your data to another location or transfer it to another person before you leave.

6. Inquiries

Inquiry Form
Be sure to select "Other" for the Type of Inquiry.