Information Security: What You Should Know


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Information Security: What You Should Know

The most important factor in protecting the University's information security is the preparedness of each individual. In particular, malware (i.e., viruses and other malicious software) may be lurking in email attachments and websites. Please use e-mail and the Web with particular vigilance to avoid infection by malware. Also, be sure to update your antivirus software, operating system, and applications.

KUINS, the Kyoto University-wide network, has security monitoring devices installed at the entrances and exits to and from the university, monitoring all communications 24 hours a day, 365 days a year. When it observes communications suspected of unauthorized access, it sends a safety confirmation to the parties within the university and deals with various attacks that arrive from the Internet on a daily basis.

However, monitoring the network is not enough to ensure safety and security. The Internet is a very convenient tool, but if each user is not careful about information security, he/she may be involved in an unexpected accident (information security incident). In addition, there is a risk that one person's carelessness could put the entire university at risk, so please be sure to read the following information security measures.

What you must do to protect information security

  • Attend Information Security e-Learning (see below) annually
  • Thorough account (ID) and password management. Do not leak to others, set passwords that are strong enough, and do not use them repeatedly.
  • Keep computer operating systems and applications up-to-date with security updates.
  • Anti-virus software shall be used in accordance with the contract, and pattern files, etc. shall be kept up-to-date at all times.
  • Observe the regulations stipulated by the University and the faculty or graduate school to which you belong, as well as the regulations stipulated for each information system you use.


You must not transmit any of the following information.

Information that constitutes discrimination, defamation, insult, harassment, invasion of privacy, violation of confidentiality, infringement of intellectual property rights such as copyrights, or any other information that is punishable by law or gives rise to civil liability such as compensation for damages.

・Unauthorized distribution of copyrighted information is an illegal act of copyright infringement.

・Knowingly downloading illegally distributed video, software, or other copyrighted material is an illegal act of copyright infringement.


Attend Information Security e-Learning

Kyoto University requires all members of the university to take Information Security e-Learning every academic year for the safe and effective use of information and information technology. The Information Security e-Learning course is designed to provide basic knowledge of information security, and can be taken on any PC terminal connected to the network. Please access the following URL and follow the instructions on the screen.

Kyoto University Information Security Policy

Kyoto University has established an Information Security Policy to ensure information security. The Information Security Policy consists of a "Basic Policy" and "Rules for Countermeasures," and several implementation rules have been established based on this policy. If you follow these rules and regulations, you are less likely to be involved in an information security incident, but if you fail to follow them and cause an information leak, you may be held responsible for information management. These rules and regulations can be found at the following URL


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