Terminating your status at KyotoU

This page is for 'Part-time lecturers and Others'. For students, please see here.

(Updated March 2024)

ECS-ID(Accounts for Students and Part-time Lecturer, etc.) deactivated after a certain period of time when the status under which the account is used is terminated. IT systems and services such as KUMOI(Email Service for Students) will not be available. Please take action to back up any necessary files and set up email forwarding before the end date. Please note that the content varies depending on the termination or status change. For more information, click on the links below. The timing of the cessation depends on your status. For more information, see here.

1. The roles subject to account use ends

2. Continue to be enrolled at the University with the following roles

Faculty and staff
Part-time Lecturers
JSPS Research Fellow
Contract Researchers, Trainees, Other researchers accepted in accordance with the University's regulations

1. The roles subject to account use ends

ECS-ID are deactivated after a certain period of time.Various IT systems and services such as KUMOI will not be available accordingly.
By the end date, please address the following.

Backup of necessary files
Please back up all necessary files saved on the Educational Campuswide Computing System PC terminals or on cloud storage to your personal computer. For files stored on the PC terminal of the Educational Campuswide Computing System, log in to the PC terminal and save the necessary files to a USB memory stick, or save the files to your own PC, etc. via cloud storage.Please back up your files to your own PC, etc. via cloud storage. Files shared via cloud storage will also be inaccessible to the person sharing the file if the account is suspended. >Please organize shared files in advance if necessary.
URL:http://www.iimc.kyoto-u.ac.jp/en/services/ecs/cloud_storage/
Back up necessary emails
ECS-ID are not available when they are deactivated.
Please refer to the following to back up your emails.
URL:https://www.iimc.kyoto-u.ac.jp/en/services/mail/kumoi/#06
Forwarding settings for Mail
By setting this up, you can receive emails sent to KUMOI at the forwarding address. The transfer period is one month after ECS-ID is suspended.
Please refer to the following for settings.
URL:https://www.iimc.kyoto-u.ac.jp/en/faq/mail/kumoi_Use/q39.html
Those who want to use Lifetime email address
Lifetime email address may be issued. For more information, please visit the KUON website.

2. Continue to be enrolled at the University with the following roles

The details you need to prepare differ depending on your following roles. Click on the links below for more information.

Faculty and staff
Part-time Lecturers
JSPS Research Fellow
Contract Researchers, Trainees, Other researchers accepted in accordance with the University's regulations

Faculty and staff

ECS-ID is suspended after a certain period of time when the roles that constitutes account use ends. Accordingly, various IT systems and services, such as KUMOI, will no longer be available. Please check "1. The roles subject to account use ends" before the end date and take action.
Faculty and staff are provided with SPS-ID(Accounts for Faculty and Staff) and KUMail(Email Service for Faculty and Staff) will be issued. Please use that from then on.
*Here, 'faculty and staff', who are eligible for SPS-ID, refer to those employed by Kyoto University. For more information, see 1. Target persons.

Part-time Lecturers

The same ECS-ID and KUMOI can be used by completing the change of identity procedure*. For more information, see Application procedure.
*Some applications may be processed through the department, so please check with the departmental teaching office before applying.

JSPS Research Fellow

Of those who will become Kyoto University JSPS Research Fellow,

Those who plan to be employed as "Specified researcher (PD, RPD or CPD)".
Upon graduation, ECS-ID is deactivated. Accordingly, various IT systems and services, such as KUMOI, will no longer be available. Please check the Faculty and staff before the end date and take action.
After employment, SPS-ID(Accounts for Faculty and Staff) and KUMail(Email Service for Faculty and Staff) will be issued. Please use that from then on.
Those who plan to be in a non-employment form as a fellowship type.
The same ECS-ID and KUMOI can be used by completing the change of identity procedure*.
For more information, see Application procedure.
*In some cases, the procedure is carried out through the department, so please check with the Research Promotion Department before applying.

Contract Researchers, Trainees, Other researchers accepted in accordance with the University's regulations

The same ECS-ID and KUMOI can be used after the change of status procedure. For more information, see Application procedure.

Contact Us

If you have any questions, please contact us from the "Inquiry".