Although the KU Zoom Service contracted by Kyoto University has previously been provided to faculty members and TAs, we have decided to provide licenses capable of hosting Zoom meetings to students on a trial basis starting November 9, with the aim of supporting students' academic activities at the university.

About the Trial Provision
Target: Students of the university (students holding an ECS-ID, etc.)

Provision Period: For the time being. Please note that the provision details may be modified or terminated depending on operational conditions. In the event of termination, prior notice will be given, and a period will be provided for moving or taking out data such as cloud recordings.

Content of Student Licenses
The maximum number of meeting participants is 300.

Zoom Webinar hosting functions are not available.

Automatic captions and translated captions are not available.

Notes on Usage
For the trial provision, the following compliance matters have been established from a security perspective:

Prohibition of Account Transfer/Sharing: Lending or sharing a Zoom account granted with this license to a third party (other students, external parties, other members of extracurricular groups, etc.) is strictly prohibited.

Purpose of Use: This license is granted by the university based on a contract. Please use it within the scope of regular academic, research, and extracurricular activities as a student of the university, such as classes, seminars, research activities, and extracurricular activities. It cannot be used for the following purposes:

Commercial purposes such as personal side jobs or cram school tutoring

Personal use (private use)

Events or meetings not directly related to the university's activities

Events where compensation, such as participation fees or ticket prices, is collected from participants (including activities of university-recognized groups)

Note: Please do not display or publicize anything that could be misinterpreted as being hosted, approved, or guaranteed by the university.

Ensuring Security: When hosting a meeting, to prevent unauthorized intrusion by suspicious individuals (so-called "Zoombombing"), enabling the Waiting Room and setting a Passcode are mandatory. Please avoid publicizing participation URLs to unspecified large numbers of people on social media or similar platforms.

Recording and Privacy:

Because cloud recording storage capacity is shared across the entire university, please cooperate in saving space by promptly deleting unneeded recording data. Furthermore, if the university-wide capacity becomes strained, administrators may delete older data at their discretion.

Cloud data should be promptly deleted within approximately one month after recording.

When recording a meeting, be sure to notify all participants in advance and obtain their consent.

Unauthorized reproduction, secondary use, publication, or sharing on social media, etc., of recording data (including other participants' appearances and remarks), transcripts, chat logs, etc., is strictly prohibited.

End of Enrollment: This license can only be used during the period of enrollment at the university. The account will expire at the time student status is lost due to graduation, completion, withdrawal, expulsion, etc. (It does not expire during periods of leave of absence or suspension). Since you will no longer be able to access data on the cloud after expiration, please download and back up necessary data by yourself before leaving the university.

Usage Status Verification by Administrators: Because this service is operated under a university-wide contract, usage history and other data are stored on the cloud in a state accessible to administrators. Main data subject to storage includes:

Meeting reservation details and hosting history (title, host's name and email address, participants' email addresses, IP addresses, etc.)

Cloud recordings, transcripts, summaries, etc.

Administrators will not constantly view this information. However, checks and investigations will be conducted to the necessary extent only when reasonable necessity arises, such as responding to technical issues, investigating security incidents, or suspected violations of various regulations and compliance matters.

Compliance with Regulations and Measures in Case of Violations: The university's information security-related regulations and rules apply to the use of this service. If violations are confirmed, measures such as suspending the use of the account may be taken.

Rules for Information Asset Use

Kyoto University Information System Usage Regulations

Application for Use
Please complete the application procedure from the "Application" page of the KU Zoom Service Portal.
URL : https://sites.google.com/kyoto-u.ac.jp/zoom-portal/application