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Portal Sites FAQ

Faculty and Staff Groupware

What is Google Groups? What does a group owner do?

Our groupware system for faculty and staff has a group email feature called "secondary groups," which is powered by Google Groups.

  • Google Groups adds a wide range of capabilities to your mailing lists, such as prefixing a serial number to titles, making it easier to use the address as a forum or an inquiry desk.
  • An owner of a Google Group can decide who can post messages to their group or whether messages should be archived. You can specify different people for secondary group editors and Google Groups owners.

If you'd like to use your Google Group in the same way as a secondary address in the previous groupware system, an owner of the group must change the settings as follows:

Settings

Default

Change the option to

Who can post

Entire organization

Anyone on the web

Conversation history

OFF

ON

Spam message handling

Moderate and notify content moderators

Post suspicious messages to the group

For more details, find the separate manual from the groupware site > Manual・FAQ > 教職員グループウェアマニュアル > 操作マニュアル (英語版) > Manual_Initial settings for Google Groups.

Tips: Stop email delivery to the group owners

By default, group owners receive messages sent to the group. To stop the delivery, owners must change their settings. For more details, see the manual from the groupware site > Manual・FAQ > 教職員グループウェアマニュアル > 操作マニュアル (英語版) > Manual_Initial settings for Google Groups.

 

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