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To all faculty and staff who are going to leave Kyoto University or to transfer to another department/position in April (excluding part-time lecturer off-campus).

publication date : Jan.31, 2020


SPS-ID and KUMail, which is issued to all Faculty and Staff(excluding part time lecturer off-campus) won't be available in leaving KyotoUniverity.
In case of being transferred or leaving, please make a preparation referring to below.


◆In case your employment relationship with Kyoto University continues due to personnel changes

You can keep using the same SPS-ID and KUMail address as your current ones. No procedures will be required.


◆In case you leave Kyoto University or transfer out of Kyoto University

Your SPS-ID and KUMail account are not available any more when you leave Kyoto University and you can't log in to Web nor transceive mails with general mail software.
Please save your emails and get ready to transfer to your new email account before your SPS-ID expires.
In case your forwarding email address is decided before your SPS-ID expires, you can receive emails sent to your current KUMail address for 360 days by email forwarding.
In case your forwarding email address is not decided before your SPS-ID expires, please email to the following email address with the reason.


kumail-qa@mail2.adm.kyoto-u.ac.jp


◆In case you become a professor emeritus after retirement

To the Emeritus Professor, we will issue ECS-ID(Students' account) from FY2018.
We will send the ECS-ID notification from the end of Feb to the beginning of Mar.
Please carry out the activation process for use.
The students' mail (KUMOI) and the network service will be available with that. Also the ECS-ID will be available without any renewal once you had acquired. It will be available as the forwarding address and the shift from KUMail address currently using .
In case your forwarding email address is decided before your SPS-ID expires, you can receive emails sent to your current KUMail address for 360 days by email forwarding.
If you check the box of "Save copies in my folder" on the email forwarding page, you can keep the forwarded emails in your KUMail box.
In case your forwarding email address is not decided before your SPS-ID expires, please email to the following email address with the reason.


kumail-qa@mail2.adm.kyoto-u.ac.jp

◆Network VLAN managers etc

If you had become network VLAN manager or users of hosting service, please make a procedure for changing manager from the following.

Authentication system for Faculty and Staff(Groupware)>Business link>Network application etc>Database ro register KUINS connection device

◆Hosting users

Users will be receiving the inquiry mail about use of hosting service 2020FY. Please make a procedure with the announcement.
【If you have some status in Kyoto University】
Off-campus part time lecturer,JSPS,Reseaercher,contract research staff,joint research staff etc should make an application for the issuance of ECS-ID. Please refer to the following for application.
URL:https://url.iimc.kyoto-u.ac.jp/z3nu0
※We are issuing ECS-ID at once for Emeritus. Please make an activation for use.
The students' mail (KUMOI) and the network service will be available with that. Also the ECS-ID will be available without any renewal once you had acquired.

◆Activities on Database for research (DB for teaching staff)users

Only the data of Faculty and Staff in KYoto University is released on Activities on Database for research and once you leave, data of those who left can't be browsed nor be written.
Please write and save the necessary data while you are in Kyoto University.Also it's linked to researchmap by JSTの researchmap.
Please check the following so that you can use the information in researchmap .
*Log in to URL:https://researchmap.jp/ and check if the mail address registered in 「マイポータル」is valid after being transferred.
* Please refer to the manual of research.jp for use and log in to researchmap .

◆Other

In case you become a part-time lecturer off-campus, a trainee, a trustee research associate, a collaborative researcher etc., ECS-ID is issued based on an application. Please refer to the following Website for details and ask ICT Support Center for inquiries.

Acquiring ECS-ID(students' account)and application for continuing

◆Lifelong mail address(〇〇@kyoto-u.jp)

Regular students, Graduate students, Director of Kyoto University and Full-time Faculty and Staff( including those who left Kyoto University) can use Lifelong mail service, which is the free mail forwarding service.
Inquiry: http://hp.alumni.kyoto-u.ac.jp/kuon_alumni/


Inquiry TEL:075-753-7840
E-mail:supportiimc.kyoto-u.ac.jp
Inquiry Form

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