"KUMail" Kyoto University Mail for faculty and staff

Overview

University e-mail "KUMail" for faculty and staff is ICT infrastructure to securely and efficiently communicate each other at Kyoto Univ. The e-mail address is the pattern as "(Last name).(First name).(two alphanumeric characters)@kyoto-u.ac.jp". Individual e-mail address is shown on the left side of LOGOUT button at the upper right corner on the LOGIN screen.

The mail three usages are as follows;

1. Web mail (login at least one time to confirm your e-mail address.)
2. Commercial mailer that you usually use
3. Forwarding to another e-mail address that you usually use

*Your e-mail address is automatically generated from SPS-ID, so you cannot change it. Please contact IIMC (support * iimc.kyoto-u.ac.jp (* => @) if you want to change the spelling of your e-mail address.

• Official regulations of Kyoto University University e-mail
• Important notice for using Kyoto University Faculty and Staff Mail

Usage

Usage 1. Web mail

Your e-mail is operated with a web browser. The e-mails can be saved in the server within the upper limit of 10GB. If you do not operate over 60 min., the session of your e-mail is disconnected.

The two procedures are indicated as follows;

a).Via Faculty and Staff Groupware(Notes/Domino) *You need VPN connection outside of the University

1. Login Notes/Domino with SPS-ID
2. Select "University e-mail" icon at the top of the Portal screen

*Please contact Office of Electronic Administrative Services (075-753-2198) when you forgot SPS-ID and/or the password.

*URL of Notes/Domino: https://www.tam2.adm.kyoto-u.ac.jp/portal/

b).Direct access(available inside and outside of the University)

【Limitation】The regulation 8(5) in All-university Information System Rule prohibits to login at the terminals placed in internet cafes and airports.

*Direct URL of University e-mail: https://mail.iimc.kyoto-u.ac.jp/

Usage 2. Commercial mailer that you usually use

Please set up the following specified conditions on transmission and reception for your mailer.

<Reception>

• Server name: mail.iimc.kyoto-u.ac.jp
• User name: SPS-ID(Not e-mail address)
• Password: Password of SPS-ID
• IMAP4 Available (SSL Required: 993 Port)
• POP3 Available (SSL Required: 995 Port)

<Transmission>

• Server name: mail.iimc.kyoto-u.ac.jp
• Authentication account: SPS-ID (Account for Notes/Domino)
• SMTP AUTH Available (SSL Required: 465 Port)

・Setting example: You can see examples for Outlook and Thunderbird in Q&A of Notes/Domino (limited inside University). Please you also see them in Use・Setting Guide on the menu of left side in this page.

Usage3. Forwarding to another e-mail address that you usually use

You can receive important e-mails from Kyoto University by e-mail forwarding. The setting procedures are as follows;

1. Login to Notes/Domino with SPS-ID
2. Select "Option" on the right side of the logo mark, "KUMail"
3. Select "E-mail Forwarding" on the lower right
4. Set your another e-mail address as a forwarding e-mail address

Manual for E-mail Forwarding setting(pdf file)

【Details of university e-mail】

Main specifications are as follows;

• A maximum capacity of In-box(mail spool): 10GB
• Please delete unnecessary e-mails because you cannot receive new e-mails over the maximum capacity of In-box.
• Automatically mail deleting setting: ON

*Default settings are as follows. (you can change them)

• In-box: E-mails received before 90 days move to Deleted folder.
• Deleted folder: E-mails passed over 120 days are deleted.
• SPAM: E-mails passed over 30 days are deleted.

*The pass date for automatically deleting e-mails is counted from the date when the e-mail reaches to In-box (mail spool).

• E-mail address: automatically generated from SPS-ID. Unchangeable

・Your e-mail address is displayed on the right side of the logo mark, KUMail at the upper left corner on the LOGIN screen of Web mail(Usage1).

Manuals

Contact Us

Please refer to KUMail's Help^*1 for the other operating instructions. (*1 on the right side of Main menu on the screen you logged in to KUMail)

Please contact the following e-mail address for inquiry on KUMail.

E-mail: kumail-qa * mail2.adm..kyoto-u.ac.jp (*=>@)